Vendor Waitlist

By submitting this registration form and payment, you ("Vendor") acknowledge that you have read, understood, and agree to the following terms and conditions governing your participation as a vendor at the 2026 ESFNA Festival.

1. VENDOR CATEGORIES AND FEES

All fees must be paid in full at the time of registration. All fees are non-refundable.

Food Vendor: $3,500 (includes 4 ID badges)
Dry Goods Vendor: $1,700 (includes 2 ID badges)
Nonprofit Vendor: $900 (includes 2 ID badges)

Real Estate and Financial Institution businesses may NOT register through this form. These businesses must purchase a Sponsorship Package or contact the ESFNA Business Department directly.

2. WHAT ESFNA PROVIDES

Food Vendors: One (1) 10x10 tent, three (3) tables, six (6) chairs, and electrical service totaling sixty (60) amps (three 20-amp circuits).

Dry Goods Vendors: One (1) 10x10 tent, two (2) tables, four (4) chairs, and two (2) 20-amp electrical drops.

Nonprofit Vendors: One (1) 10x10 tent, two (2) tables, two (2) chairs, and two (2) 20-amp electrical drops.

3. AUTHORIZED PRODUCTS ONLY

Vendors may sell, promote, or display only those items or services expressly approved by ESFNA in advance. Unauthorized activity may result in immediate booth closure without refund.

4. REGULATORY COMPLIANCE

All vendors must comply at all times with applicable local and state health department regulations, ESFNA policies, and TCO Stadium and municipal rules governing the event site.

5. PROHIBITED SUBSTANCES AND VENUE RESTRICTIONS

a. Alcohol. The sale, distribution, or consumption of alcoholic beverages by vendors is strictly prohibited. All alcohol sales at TCO Stadium are reserved exclusively to the venue's authorized concessionaire (Flik Hospitality Group).

b. Tobacco, Smoking, and Vaping. TCO Stadium at Viking Lakes is a tobacco-free, smoke-free, and vaping-free campus. This applies to the interior of all buildings, parking garages, and all exterior grounds. Cigarettes, cigars, pipes, and vaporizers are all prohibited.

c. Illegal Drugs. The possession, sale, distribution, or consumption of illegal drugs or any prohibited substances is strictly forbidden.

d. Firearms and Weapons. Firearms and weapons of any kind are prohibited on the Viking Lakes campus, including TCO Stadium and all surrounding grounds.

Violations of any of the above will result in immediate expulsion from the event and forfeiture of all fees paid, including the cleaning deposit. No refunds will be issued.

6. FOOD VENDOR - ADDITIONAL REQUIREMENTS

Food vendors must be aware of the following additional obligations:

a. Beverage Purchasing. All beverages, except coffee and tea, must be purchased from Flik Hospitality Group at the wholesale prices listed below and sold at the required retail prices. Vendors may not bring in outside beverages of any kind.

Pepsi (20 oz): Wholesale $1.45 per bottle / $34.80 per case. Required retail price: $4.75.
Diet Pepsi (20 oz): Wholesale $1.45 per bottle / $34.80 per case. Required retail price: $4.75.
Orange Crush (20 oz): Wholesale $1.45 per bottle / $34.80 per case. Required retail price: $4.75.
Gatorade (20 oz): Wholesale $1.45 per bottle / $34.80 per case. Required retail price: $4.75.
Aquafina Water (20 oz): Wholesale $1.30 per bottle / $31.20 per case. Required retail price: $3.50.

b. 20% Gross Sales Remittance. Food vendors are required to remit 20% of gross sales to TCO Stadium as part of the venue's concessionaire arrangement.

c. Health Permits. Food vendors must obtain all required health permits from the City of Eagan / Dakota County Department of Health.

d. Flik Hospitality Group Concessions. Flik Hospitality Group (the stadium's concessionaire) will operate its own food and beverage stands at the venue, including alcohol sales. Items sold by Flik include: hamburgers, cheeseburgers, black bean burgers, hot dogs, brats, chicken strips, pulled pork sandwiches, deli sandwiches, French fries, nachos, cheese curds, and giant pretzels.

7. WITHDRAWAL DEADLINE

The final date to withdraw your registration is May 31, 2026. Withdrawals after this date will result in forfeiture of all payments. No exceptions.

8. CLEANING DEPOSIT

A refundable cleaning deposit of $200 is required. Vendors are responsible for cleaning inside their tent and booth area. The ESFNA Business Manager will inspect each booth after the event. The $200 deposit will be returned only after the Business Manager confirms the booth area has been left clean and in acceptable condition.

9. WEATHER LIABILITY

ESFNA assumes no responsibility for losses, damages, or reduced revenue due to inclement weather or environmental conditions. No refunds will be issued for weather-related circumstances.

10. RESERVATION LIMITS

A single individual may reserve no more than one (1) vending space. Multiple reservations under the same name or payment method may be voided at ESFNA's discretion.

11. NOISE AND SOUND REGULATION

All sound must be controlled and comply with local noise ordinances. ESFNA reserves the right to regulate or shut down any amplified sound at any time.

12. VENDOR ID BADGES

Vendor ID badges are non-transferable. Any badge that is shared, duplicated, or misused will be confiscated and will not be returned or reissued.

Vendors are responsible for registering all booth assistants before the deadline. Late additions or substitutions will not be permitted.

13. INSURANCE REQUIREMENT

All vendors will be required to carry event insurance. Specific coverage requirements vary by vendor category and will be detailed in the Vendor Agreement. Vendors who do not already have qualifying insurance may be able to obtain single-event coverage through providers such as K&K Insurance.

14. VENDOR AGREEMENT AND ADDITIONAL VENUE AGREEMENTS

By submitting this registration, you are reserving your vendor space and agreeing to these terms. This registration is not the full Vendor Agreement.

After registration, approved vendors will receive a separate Vendor Agreement containing complete legal terms, insurance requirements, indemnification provisions, and venue-specific obligations. This Vendor Agreement must be signed before booth setup will be permitted.

Additionally, vendors may be required to execute agreements directly with MV Ventures Management, LLC (the venue manager). These requirements will be communicated after your registration is confirmed.

15. CONTACT

For questions about vendor registration, categories, fees, or any of the terms above, contact the ESFNA Business Department.

By clicking "Submit" below, you confirm that you have read and agree to all terms stated above, and you understand that approved vendors will be required to sign a full Vendor Agreement with additional legal terms before participating in the 2026 ESFNA Festival.

**Authorization for waitlist hold fee and future payment**

By submitting this waitlist registration and providing my payment card, I authorize the Ethiopian Sports Federation in North America (ESFNA) to:

1. Charge my card $52.00 immediately ($50.00 non-refundable hold fee + $2.00 4% credit-card processing fee) to reserve my position on the waitlist for the Vendor Package selected above.
2. Securely store my payment information with Stripe, ESFNA's payment processor, for one future use described below.
3. Charge my card one additional time, without further action on my part, for the remaining balance of my Vendor Registration if and only if ESFNA's Executive Committee promotes me from the waitlist to a confirmed vendor for the 2026 ESFNA Tournament. The amount is calculated so that my total payment to ESFNA equals what I would have paid as a regular vendor (full Vendor Package fee + 4% CC fee, minus the $52 already paid).

For reference, a Food Vendor promotion would result in a future charge of approximately $3,588.00.

I understand and agree:
- My $50 hold fee is non-refundable.
- ESFNA may auto-promote the next eligible waitlister when a slot opens.
- ESFNA may remove me from the waitlist at any time.
- I may withdraw at any time by replying to my confirmation email.
- If the future off-session charge fails, ESFNA will email me a payment link valid for 7 days.
- Once promoted and the full payment is collected, I am subject to ESFNA's standard 2026 Tournament vendor terms.